Privacy Policy

Last updated: August 1, 2026

This Privacy Policy explains how SchoolSafe QR collects, uses, stores, and protects information when users access or use our student QR check-in and notification application.

By using SchoolSafe QR, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Information We Collect

SchoolSafe QR may collect the following types of information depending on the user role and app usage:

• Parent or guardian name
• Email address and mobile number
• Student name and school-related information
• Student LRN or school identifier used for verification
• QR check-in and check-out records
• Notification records
• Device information required for app security and troubleshooting

2. How We Use Information

We use collected information to provide and improve the SchoolSafe QR service, including:

• Verifying parent or guardian accounts
• Linking students to authorized parents or guardians
• Generating secure QR codes for student check-in and check-out
• Recording school entry and exit scan logs
• Sending check-in and check-out notifications to parents or guardians
• Supporting school administration, reports, and audit logs
• Improving app reliability, security, and user experience

3. Student Information

Student information is used only for school attendance confirmation, parent notification, verification, reporting, and security purposes. We do not sell student information to third parties.

4. QR Code Security

SchoolSafe QR does not require the QR code to expose raw sensitive student information. QR codes should use secure tokens that are validated by the backend system. These tokens are used to identify the student record securely during check-in and check-out.

5. Data Sharing

We do not sell, rent, or trade personal information. Information may only be shared with:

• The school or institution responsible for the student record
• Authorized parents or guardians linked to the student
• Service providers needed to operate notifications, hosting, or technical support
• Authorities if required by law or legal process

6. Data Storage and Protection

We take reasonable technical and organizational measures to protect user and student data from unauthorized access, loss, misuse, alteration, or disclosure.

However, no method of electronic storage or transmission over the internet is completely secure. While we work to protect your information, we cannot guarantee absolute security.

7. User Accounts and Access

Users are responsible for keeping their login credentials secure. Parents, guardians, school staff, and administrators should not share their accounts with unauthorized users.

8. Data Retention

We retain personal, student, scan, and notification records only for as long as necessary to provide the service, comply with school requirements, resolve disputes, maintain audit logs, or comply with applicable laws.

9. Children’s Privacy

SchoolSafe QR is designed to be used by schools and authorized parents or guardians. Student information should only be provided by authorized school personnel or verified parents or guardians.

10. User Rights

Depending on applicable laws and school policies, users may request to access, update, correct, or delete their personal information. Requests may be subject to identity verification and school approval where student records are involved.

11. Third-Party Services

The app may use third-party services for hosting, analytics, push notifications, SMS, email delivery, or error monitoring. These third-party services may process limited data only as needed to support the app’s functionality.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last updated” date.

13. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us:

Email: support@schoolsafeqr.com